Invoice in a foreign currency

Fiskora supports invoices in currencies other than PLN. This article explains what happens when you use a foreign currency and what you must check.

The rate Fiskora uses

For an invoice in a foreign currency, Fiskora uses the average rate from NBP (National Bank of Poland) table A. The rate is from the last business day before the sale date. The invoice shows the rate and its date.

Business days do not include weekends and public holidays. If the sale date is a Monday, the rate is from the Friday before it, unless that Friday was a public holiday.

The rules can be different in different situations. Ask your accountant if this method agrees with your tax records.

Steps

Start a new invoice.
Select the client.
Set the sale date with care. The rate depends on the sale date.
Choose the currency from the list.
Add the line items in that currency.
Select the VAT treatment. For services to foreign clients, including reverse charge, the correct choice depends on the case. Ask your accountant.
For an EU client, first check the VAT number with the VIES lookup.
Check the preview, including the rate and the PLN amounts that it shows.
If the invoice must go to KSeF, send it to KSeF.
Email the PDF to the client.

PDF in two languages

The PDF can be in Polish and English. This helps clients in other countries and readers who speak Polish at the same time.

Common mistakes

Changing the sale date after you check the rate. If you change the date, check the rate again.
Using reverse charge before you confirm that the client is a business with a valid VAT number.
Confusing the invoice date with the sale date.

Corrections

To correct an invoice in a foreign currency, see “Issue a correction”. Check the rate that the correction shows.

Payment details

If the client pays by bank transfer, put your IBAN and the SWIFT/BIC on the invoice. Agree with the client who pays the transfer fees.

Questions

For questions about tax treatment, ask your accountant. For questions about the product, write to support@fiskora.com. We reply within 2 working days.